Overview

• Learning Resource Centre
• Library Resources
• E-Resources
• Library Committee
• Library Policy
• Library Services
• Library Rules and Regulations
• Working Hours
• Library Programmes

Learning Resource Centre

The Central Library of the College is one of the best libraries in the group of Tagore Institutions and has been serving its users since the start of the College in 2009. The library is located on the first floor, occupying a carpet area of 1539 sq.mt., and is entirely air-conditioned and supported by modern technologies such as Wi-Fi (1000 Mbps), digital CCTV and RFID gates. Users can access online databases through Wi-Fi within the campus.

In-house library functions are automated through AutoLib software and RFID with barcode technology, which helps users locate reading material by title, author, non-book material and subject through the Web OPAC (Online Public Access Catalogue).

Mission

The mission of the Central Library, Tagore Medical College, is to provide access to high-quality information resources in all forms to the faculty, students and staff in support of the teaching, learning, scholarship and research mission of the Institute. With a commitment to excellence in services, the Central Library offers information resources and innovative services to support the intellectual inquiry, research and lifelong learning needs of the Tagore Medical College community.

Vision

As Tagore Medical College & Hospital moves towards its goal of achieving prominence, it aims to have the leading Central Library in this part of the country.

It is the vision of the Library to support the institution and its stakeholders by providing seamless access to the widest possible spectrum of information resources, such as digital resources, online databases, and print and non-print materials relevant to the curricular, informational and innovative research needs of the academic community; to provide the Right Information to the Right Users at the Right Time and in the Right Format.

Objectives

• To establish and maintain an effective relationship with the students, faculty, researchers and staff of the Institute to ensure an informed and integrated approach to the creation and delivery of information services.
• To select, collect, create, organize, preserve, manage and provide access to information sources in print, non-print and digital forms, regardless of physical location, to support scholarly pursuit, learning, teaching and research in the Institute.
• To create and deliver a range of networked information and document delivery services that encourage study, scholarship and collaborative learning.
• To manage the information resources effectively and actively promote their optimum usage.

Library Resources

Print Resources

• Text, Reference Books & Rare Books
• National & International Journals
• Magazines & Newspapers
• Back Volumes
• Department Library Books

Overview

• The Library has a good collection of 14,266 volumes, including 1,776 reference books.
• Print journals subscribed: 27 National and 20 International.
• 925 Back Volumes (bound volumes of previous years' journals).
• Apart from the Central Library, each department has a department library containing 80 – 200+ books and journals.
• The student intake is 250, and the total seating capacity is 500, including both indoor and outdoor seating.

Electronic Resources

• K-HUB & DELNET Online Database
• Online Journals
• Dissertations & Theses
• Magazines & Newspapers
• E-Books
• CD-ROMs
• NPTEL Swayam Prabha Video Lecture Classes
• Audio & Videos

Overview

• Online Database: K-HUB & DELNET online database, with access to a collection of 19,694 e-journals.
• 7,950+ e-books available in the K-HUB & DELNET online database.
• 102+ magazine articles available in the database.
• 118 audio and videos available in the database.
• NPTEL Swayam Prabha Medical Course: 356 video lecture classes available for Anatomy, Physiology, Biochemistry, Microbiology, Pathology, etc.
• The library also holds 795 CDs/DVDs and 75 PG dissertations.

Remote Access (Off-Campus) E-Resources Services

Library e-resources are made available "any time, anywhere" through login to the K-HUB & DELNET online database web links.

Users can send any query regarding the Library to library@tagoremch.com.

E-Resources Web Links

• https://www.k-hub.in/dashboard
• https://delnet.in
• https://tnmgrmueconsortium.knimbus.com
• https://nptel.ac.in/
• http://14.96.15.149:8080/AutoLib

Open Access

Open-access (OA) literature is free, digital, and available to anyone online. An open-access document has limited copyright and licensing restrictions, which means anyone, anywhere, with access to the Internet may read, download, copy and distribute that information. As with any scholarly article, authors of open-access articles should be properly acknowledged and cited. The Library has come up with an initiative to provide subject-wise links to Open Access materials that enable easy and quick access for literature search.

E-Journals / Databases / E-Books / Video Lectures

• Directory of Open Access Books (DOAB)
• Directory of Open Access Journals (DOAJ)
• E-PG Pathshala
• National Digital Library of India
• Swayam Prabha Videos
• BMJ Open
• PubMed Central

UGC-INFLIBNET Projects and Initiatives

• e-ShodhSindhu
• Shodhganga
• Shodhgangotri

Library Committee

The Library Committee has been constituted with the following members:

Library Policy & Procedure

Tagore Medical College Central Library has a comprehensive procurement policy for purchasing books and subscribing to print and online resources, to make the process efficient and transparent.

Library Policy details

• Books Recommendation & Selection
• Book Procurement
• Procedure for Faculty
• Processing of Bills for Payment
• Subscription Renewal of Print and Online Journals
• Addition of new Print Journals
• Addition of new Online Journals
• Renewal of existing Print Journals
• Renewal of annual subscription Online Journal Package
• Purchase of Equipment
• Roles and Responsibilities of the Library Committee
• Rules and Regulations for Memberships and other Guidelines

Books Recommendation & Selection

• It has been customary for the HODs and Faculty to participate in book selection for the Central Library.
• The Library sends a circular to all departments every year in April requesting the Heads of Departments to forward the list of books required for the next academic year.
• The recommendations received from the HODs are approved by the Dean.

Book Procurement

• The Library checks whether the recommended title is already available; if not, the title is processed for procurement.
• The final list is sent to the vendor/supplier to get the proforma invoice for the readily available books. For books not available, the vendor may procure and supply them within the specified period.
• On receipt of the proforma invoice, a Purchase Request (PR) is raised through the Purchase Department (Indian edition: 3 weeks; International edition: 8 weeks) mentioning the number of copies, price, etc., and submitted for approval along with the necessary documents (copy of the approval of the faculty Head).
• The Purchase Department approves the same for generating Purchase Orders (PO) to vendors for supply.

Procedure for Faculty

• If a faculty member urgently needs a book that is not available in the Library, they may purchase it from online stores such as Amazon.com, Flipkart.com, etc.
• The book and bill receipt may be forwarded to the Library for processing, along with the reimbursement request letter through the Department Head and proper approval from the concerned HOD and Dean.
• The faculty member may be reimbursed the full amount paid, based on the bill generated through the Central Store.
• The Library processes the same through the Central Store (PO, GRN) and passes the bill for payment.
• The invoice amount is deducted from the sanctioned budget of the academic year approved by the authorities.

Processing of Bills for Payment

• Once the books are received in the Library, the invoices/bills are cross-checked with the PO (price, discount rates, etc.) and forwarded for stock entry.
• Stock entry is made in the Accession Register, which holds all relevant details of a book such as title, author, publisher, vendor and year of publication.
• After the stock entry, the invoice/bill is sent to Gate Entry and then passed for payment.
• The bill/invoice is sent to the Accounts section for release of payment through the respective Faculty Head, along with necessary documents such as GRN, PO and Faculty Head approval.
• Every invoice amount is deducted from the sanctioned budget of the academic year as approved by the authorities, and the balance amount is mentioned.
• The Accounts section releases the payment to vendors as per norms.

Subscription Renewal of Print and Online Journals

Addition of new Print Journals

• Recommendations received from the Department Head for subscription to new journals are approved by the HOD/Dean.
• The Library collects the proforma invoice and submits it for approval of the authorities (HODs, Dean and Chairperson).
• On approval, the Library raises the purchase request through the Central Store for the approval of the Purchase Department, after which the Library issues the PO to the vendor.
• The invoice is submitted to the respective Faculty/Accounts section with supporting documents for release of 100% advance payment.
• Once payment is made by DD/online transfer, supply of the journal volumes starts and is entered in the stock register.
• Every invoice amount is deducted from the sanctioned budget of the academic year as approved by the authorities, and the balance amount is mentioned.

Addition of new Online Journals Package

• The recommendation is received from the concerned HOD and approved by the Dean.
• The request is placed before the Library Committee for approval, along with the yearly subscription value.
• Once the Library Committee approves, the Library initiates the subscription in the next academic year's budget for the respective faculties.
• On approval of the budget, the Library collects the price quote for the current year and places it before the respective faculty's purchase committee for negotiation.
• On approval of the purchase committee, the Library obtains approval from the College authorities (HOD, Dean and Chairperson).
• After the College authorities' approval, the Library processes the same through the Central Store to raise the purchase request for the Purchase Department's approval, after which the Library issues the PO to the vendor.
• The proforma invoice is submitted to the Accounts section of the respective faculty requesting 100% advance payment with necessary documents such as PO, GRN and approval letter.
• Every invoice amount is deducted from the sanctioned budget of the academic year as approved by the authorities, and the balance amount is mentioned.
• On receipt of payment, the supplier activates TMCHIPs with DRM (Digital Rights Management) based on the terms and conditions mentioned in the agreement.

Renewal of existing Print Journals

• The renewal quotation is collected from the vendor/society/publisher and forwarded for approval of the authorities (HOD, Dean and Chairperson).
• On approval, the Library raises the Purchase Request through the Central Store for the Purchase Department's approval, after which the Library issues the PO to the vendor.
• The invoice is submitted to the respective faculty Accounts section with supporting documents for release of 100% advance payment.
• Once payment is made (DD, online transfer), the journal volumes are supplied and entered in the stock register.
• Every invoice amount is deducted from the sanctioned budget of the academic year as approved by the authorities, and the balance amount is mentioned.

Renewal of annual subscription Online Journals Package

• The Library collects the renewal quotation and usage report from the publisher and sends it to the respective Heads of Departments for recommendation.
• On receipt of the recommendation, the Library obtains approval from the College authorities (HOD, Dean and Chairperson).
• After approval, the Library processes the same through the Central Store to raise the Purchase Request for approval of the Purchase Department, after which the Library issues the PO to the vendor.
• The proforma invoice is submitted to the Accounts section of the respective faculty requesting 100% advance payment with necessary documents such as PO, GRN and approval letter.
• Every invoice amount is deducted from the sanctioned budget of the academic year as approved by the authorities, and the balance amount is mentioned.
• On receipt of payment, the supplier activates TMCHIPs with DRM (Digital Rights Management) as per the terms and conditions mentioned in the agreement.

Purchase of Equipment

• The Central Library prepares the list of equipment such as furniture, computers, etc., and gets it approved by the authorities.
• The approval letter is submitted to the Purchase Officer, who collects price quotes, prepares the comparative statement, follows the approval procedure and places the order.
• On receipt of the products, they are transferred with a copy of the invoice to the Central Library, which makes the proper stock entry and acknowledges the same.
• The invoice amount is deducted from the budget and a statement is sent to the respective Accounts office.

Roles and Responsibilities of the Library Committee

The Library Committee has a Chairperson nominated by the Dean. A teaching faculty member is the Coordinator and Convener of the Committee. The term of the members is two years, and the respective Faculty Directors recommend new members once the tenure of the existing members is over.

The Committee meets once every month to discuss the following

• Presentation of the annual library budget.
• Any new proposal, such as online and print journals or equipment required for the library, to be forwarded for approval of the authorities.
• Review of the Library policy and procedures.
• Recommendation to write off old/non-serviceable books from the Library stack.
• Any other recommendation to improve the library services.

Rules and Regulations for Memberships and other Guidelines

Membership

Membership is open to the entire faculty, staff, research scholars and students of Tagore Medical College & Hospital.

Working Hours

• Library: Monday to Saturday, 8.00 a.m. to 8.00 p.m. (except festival and national holidays)
• Circulation Counter: Monday to Saturday, 8.30 a.m. to 3.00 p.m.
• Holidays: All holidays declared by Tagore Medical College.

Membership Category

Note

• Members are responsible for all the books borrowed on their own.
• All final-year CRRI student members must obtain a "No Dues Certificate" from the Central Library; the Course Completion / Mark Sheet and Degree Certificate will be given only on production of the No Dues Certificate.
• Staff members who intend to leave the Institution must settle all dues, including ID cards, and obtain a No Dues Certificate (NOC) from the Chief Librarian.

Loss of ID Cards

• Loss of ID cards should be reported immediately to the Librarian.
• Duplicate ID cards are issued by the Department of IT on payment, for all members, on giving an undertaking that they will continue to be held responsible for any loss arising from inadvertent use or misuse of the lost card.

Lending Books

• Books other than reference books are issued to student members for a period of only 15 days.
• Reference Books, Encyclopedias, Handbooks, Dictionaries, Periodicals, Dissertations, Theses and Back Volumes are not issued and are for reference only.
• Before leaving the counter, members must check that the books they borrow are in good condition; any damage/marking should be reported immediately to the Librarian, failing which the member to whom the book was issued will be held responsible.
• Books in special demand may be lent for shorter periods as necessary, and lent books may be recalled at any time if required.
• Absence will not be accepted as an excuse for delay in the return/renewal of books.

Overdue Charges

Members are advised to return/renew books on or before the due date marked on the book, failing which a penalty will be charged. The details of the penalty are as follows:

• Undue delay in returning books will result in cancellation of membership.

Loss of Books

• Loss of books, if any, should be reported to the Library immediately and the book replaced with a new copy along with the overdue charges, if any.
• If the book was purchased within the last 5 years, twice the cost of the book is payable; for books purchased 5 years ago or more, the member can pay three times the cost of the book, plus overdue charges, if any.

General Rules and Regulations

• All students should wear the ID card while entering the library.
• Personal books, files, hard-bound materials and other articles (except a small notebook or loose sheets of paper) are not allowed inside the library. Members must deposit their personal belongings at the deposit counter near the entrance.
• While entering and leaving the library, students must sign the gate register.
• Mobile phone usage is strictly prohibited inside the library.
• No entries or notes may be made in the library's books and journals, either with pen or pencil.
• Reference books are for reference purposes only and should not be taken away from the library.
• Photocopying section: only selected pages from books and articles from journals are allowed to be photocopied. Photocopying of full books or journals is not permitted. Personal material is not permitted to be brought into the Library.
• Photocopying charges: Rs. 1/- per page.
• Circulation: card holders must come personally to borrow books; authorization is not allowed. The borrower should verify the condition of the book before leaving the counter and is responsible for the book borrowed.
• Borrowing limit: one book is issued for fifteen days and may be renewed for a further two weeks. Books must be physically presented at the counter for renewal.
• Loss of borrowed books should be reported to the Librarian immediately. The person must replace the book and pay the fine.
• For lost books, the original price of the book at the time of loss, plus a processing fee of Rs. 100/-, is payable.
• Students and faculty should wear a mask inside the library until further government order.
• All users should take utmost care to keep the library clean.

Services Provided

• OPAC (Online Public Access Catalogue)
• Digital Library
• Books Catalogue
• CAS (Current Awareness Service)
• Lending Services
• Reprographic Service
• News Clippings Service
• Reference Service
• Referral Service

Working Hours

• Monday to Sunday: 8.00 a.m. to 8.00 p.m. (except festival and national holidays)

Events

• Orientation Programme for the Postgraduates - 2026
• Central Library Orientation Programme for Ist Year MBBS Students - 2025

Library Sections